Hotel Terms and Conditions

Terms of Booking & Booking Deposit

By placing a booking with the Bedford Hotel, you and your party agree to the following terms and conditions as set-out. During your stay you agree to abide by the subsequent conditions as set-out. If you have any questions about booking with us, please contact us before making a booking.

To place a booking with us the lead guest must be at least 18 years of age. The maximum number of staying guests per room is illustrated in the room occupancy details on the website. Where the person making the booking is different to the lead guest taking up the occupation, the person making the booking may be held responsible for cancellation, non-arrival and damages as set-out within. Only the lead guest and the named booking party are allowed to use the property and its facilities, any third party visitors are only allowed access at our express permission.

To secure any booking we require a deposit to be paid in advance.
Deposit payments must be ‘cleared funds’ before a booking can be confirmed.  All deposits are non-refundable.

Payments can be made online / over the phone using debit / credit card as well as by digital bank transfer, cheque or cash deposit. Any charges raised against us by our banks for handling dishonoured cheque’s, bank transfers or any other payments, must be reimbursed by the lead guest within seven (7) days of any request to do so.

All guests agree to respect the privacy and peace of all other staying guests, neighbours and the owners at all times. We reserve the right to cancel a booking with immediate effect if guests are not honouring this agreement or causing a disturbance / nuisance to other guests, neighbours or the owners.

 

Check-in & Check-out

Guests must check-in and check-out by the times stated below;

  • Check-in from 2.30pm on day of arrival.  Please let us know of any late arrivals
  • Check-out by 10:30am on day of departure

 

Cancellation, Returned Deposit & Non-Arrival Conditions

Guest who need to cancel a booking should contact us as soon as possible. All deposits are non-refundable.

Non-arrival guests, who are unable to attend or fail to attend for whatever reason forfeit their deposit paid and the full amount of the booking will be due.

It is suggested that guests take out appropriate holiday / cancellation insurance where required.

In the rare event we need to cancel your booking with us, please be aware that we cannot be held liable for circumstances beyond our control and that our liability to you is limited to the refund of any payment already made.

WiFi Fair & Appropriate Usage Policy

WiFi and Internet Access

Where WiFi Internet access is provided, guests accept to use this access to the Internet fairly and appropriately. We may monitor network performance and user usage in order to maintain a fair and high level of service to all our guests.

The Internet access provided is intended for general use such as access to the world wide web, email, messaging, social media, light video / music / media streaming. It is not intended or ideally suited for heavy media streaming, online gaming, extensive downloads / uploads. Access to illegal activity or use of our network for illegal activity is not prohibited and will be reported to local authorities.

 

Damages & Lost Property

We reserve the right to charge the lead guest for any damages caused through the course of a booking by any member of the booking party. This includes breakages, spillages, stains, damage to furniture or fixtures and fittings. Any accidental damages should be reported as soon as possible in order to minimise damage and associated costs.

Any lost property, if discovered and found, left behind by guests during a stay will be held for a period of 1 month. While we will make our best efforts to reunite lost property with their owners we accept no responsibility in replacing lost items and encourage guests to ensure they have all their belonging before checking-out. We may offer to post lost items via recorded delivery at the cost of the property owner, otherwise collection can be arranged.

 

Smoking

Smoking of any tobacco products on the premises, including but not limited to cigarettes, pipes, cigars, snuff or chewing tobacco, is not permitted in accordance with the Health Act 2006.

 

Pets & Service Dogs

We do not accept pets throughout the accommodation, except for well-groomed service dogs with own bedding.

 

Parking

Where on-site parking is provided guests accept that they park their vehicles at their own risk.

Your Personal Details & Privacy

We are required to keep a register of guests over the age of 16 who stay with us, this includes full names and nationality. These records are kept for a minimum of 12 months and in accordance with the DPA (Data Protection Act 1998) and the GDPR (General Data Protection Regulation).

 

GDPR

You may have heard about the new General Data Protection Regulation (“GDPR”), that comes into effect May 25, 2018.
This affects how we use and store your information.  In line with new legislation, we confirm the following:

  • All personal details are kept secure and can only be accessed by authorised members of staff.
  • Information is collected and used for your enquiries, hotel reservations and stays with us, and to notify you of any relevant changes.  This information may also be used to provide you with details of our services and promotions.
  • We will never disclose your information to any third party, unless required to do so by law.
  • You can unsubscribe from our emails now, or at any time in the future.
  • You can request a copy of any information we hold about you at any time.
  • You can ask us to remove your details at any time.

Our policy surrounding the personal details you provide as part of any booking or enquiry through this website / or third party website, including the privacy of those details are explained and set out in our Privacy Policy which you can read here.

You accept that any entries you make to an on-site guest book, if available, will not contain personal information or details you would not want disclosed.

 

We reserve the right to cancel any booking without compensation, refund or reimbursement if the terms of these conditions are breached.

 

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